Craft vs Notion in 2025: The last word app comparability

For those who’ve discovered your self needing an app that would make managing initiatives much less daunting, you’re in luck. On this article, I’ll develop on the Notion vs. Craft comparability, detailing their respective options, pricing, and usefulness. You’ll perceive all of the related variations between Notion and Craft and know the way to decide on the very best productiveness and collaboration app in 2025.

However first, I wish to present you what they’re all about:

Overview of Notion: What to know first

Notion completely adjustments the sport in terms of managing info, whether or not you’re doing it solo or as a part of a crew. I’ve been utilizing it for all the pieces from jotting down private concepts to conserving my work initiatives organized. It actually strikes a pleasant stability between informal note-taking and critical undertaking administration with its superior instruments.

Some key Notion options embrace:

• AI assistant that automates tedious duties like knowledge entry and finds what you’re on the lookout for wherever it’s positioned.
• A various library of over 30,000 templates for creating and sustaining information bases, roadmaps, and different frequent assets.
• Interlinked calendar and analytics options for planning and monitoring objectives.
• Websites instruments for shortly turning any doc into an internet site.
• A variety of integrations and availability throughout Android, iOS, macOS, and Home windows.

Notion is good for individuals who lead in creating merchandise, operating advertising and communications actions, and extra. I discover it a comfy area the place tough notes and concepts can flip into clear plans, directions for extra folks, and bases for refining methods.

Moreover, try the evaluate of the very best Mac undertaking administration software program for private use & work.

Overview of Craft: What to know first

Craft is a very user-friendly app for taking notes and collaborating with others. It makes use of AI tech from GPT-4 and Apple that will help you create paperwork and handle duties simply. What’s cool about Craft is its concentrate on design — you get a bunch of choices to tweak the feel and appear of your paperwork earlier than sharing them. It makes compiling and sharing data much more gratifying.

Core Craft options embrace:

• GPT-4o and Apple’s AI allow you to draft, summarize, and discover content material.
• Structured databases inside paperwork for organizing info.
• Actual-time collaboration with immediate updates and note-sharing on Mac.
• Conversion of paperwork into slideshows utilizing web page breaks.
• Notes entry throughout macOS, iOS, Home windows, and the online, guaranteeing your work is all the time up-to-date.

I feel Craft is ideal for anybody who enjoys working with lists however nonetheless needs to maintain all the pieces in context. It’s sort of like a journal, however as a substitute of simply random ideas, you’ve received all of your vital stats, concepts, discoveries, and resolutions neatly organized. Plus, it’s surrounded by all of the tales and feedback that make it really feel extra personalised.

Getting your work so as with Notion or Craft

Now that you understand every app’s standout options, let me clarify how Notion and Craft strategy related productiveness wants.

Craft options vs. Notion options: Which app leaves you extra organized?

Since these apps do numerous the identical issues, you may be questioning, “Which one wants fewer clicks?” or “Which one shows extra gadgets in a single place?” So, let me clarify extra about how every app solves the identical issues.

Format and navigation

Notion does an excellent job of mixing varied components in a doc, together with issues like graphs. Nevertheless, I’m extra impressed by the way it connects paperwork to different capabilities just like the calendar, websites, and information bases. Because of this wherever you’re, you’ll be able to simply find yourself in one other space with info related to what you had been viewing or enhancing initially. It additionally shortens the trail to transferring components throughout paperwork or publishing for a broader viewers.

Alternatively, Craft allows you to construct a set inside a doc, much like an inserted desk. That is tremendous useful as a result of my lists could be surrounded by different related info. This may embrace what I needed to realize by creating that in-document assortment. For example, the collections may present the efficiency of every of my model’s social media pages, the influencers who received the very best outcomes, and the best-performing days and merchandise.

Analytics

Notion has some simply understandable analytics options like ring charts displayed proper subsequent to the data they reference inside a doc.

Nevertheless, Craft’s analytics is probably not as simple. You may need to do extra guide work to explain gadgets precisely after which depend on filters tied to numerous standards. That mentioned, Craft has some cool calculation options for its collections. For example, you’ll be able to simply calculate the typical time spent on particular duties.

Assistive options

On the floor, it would look like Notion’s AI characteristic wins. That is due to how seamlessly it extracts info from varied sources.

Nevertheless, Craft’s AI assistant makes issues extra attention-grabbing. For instance, you’ll be able to take info from a set about worker efficiency and mix it into an deal with on the right way to shorten completion time.

Notion pricing vs. Craft pricing

Notion begins at $10 per seat per thirty days (Plus), with the following tier costing $15 per seat per thirty days (Enterprise). There’s additionally an Enterprise plan whose price you’ll be able to negotiate after a gross sales consultant understands your wants. Notion’s free plan can also be pretty beneficiant, supporting as much as 10 visitors, a 7-day web page historical past, and integration with GitHub and Slack. Notion AI additionally comes individually at $10 per member per thirty days.

Quite the opposite, you will get full entry to Craft for $9.99 month-to-month on Setapp. The platform has over 250 Mac and iOS apps that you should utilize underneath a single subscription plan. It’s an actual discount since you’ll be able to strive different project-planning apps, similar to SheetPlanner, to plan and monitor undertaking progress or MindNode Basic to brainstorm concepts and put them right into a thoughts map.

Ease of use: Which one is trickier to make use of?

Each apps are fairly user-friendly, however Craft loses some factors on accessibility because it doesn’t have a dictation characteristic. Notion can really feel a bit a lot for these simply beginning out, however Craft may actually step it up by bettering how its AI assistant interacts with the collections. Plus, Craft doesn’t have a devoted Android app but, however you’ll be able to nonetheless test it out on their cell internet beta.

Notion and Craft: What I like and what to alter

Now that I’ve put Notion and Craft capabilities aspect by aspect let me define the hidden gems and issues price realizing earlier than you decide to both app.

Notion: All of your initiatives in a single app

Whereas Notion looks as if the software that does all of it, there are some areas the place it jogs my memory why a lean, extra targeted resolution could be higher. Let me define the place it excels and falls quick.

Execs:

• Deep integration with different apps, which simplifies importing and exporting info.
• Massive market of user-generated content material and belongings to attract from.
• GPT-4, Claude, and analytics mixture that allow you to construct a doc library in teams.
• Sturdy knowledge privateness and security measures (no mannequin coaching primarily based on person knowledge).
• Customers can monetize the templates and libraries they construct.

Cons:

• Many superb capabilities are tucked away in premium templates.
• Tougher to discover ways to adapt some options to completely different undertaking sorts.
• Cell app could also be much less easy, particularly for Apple customers.

I really feel Notion could also be a bit a lot for a freelancer like me, however as I get extra contracts and work on extra initiatives, I consider it will probably finally assist me function like a big group.

Craft: Create and collaborate simply

Earlier than you write off Craft as an entry-level software, let me clarify why it will probably constantly fulfill your productiveness wants whilst they evolve. I’ll additionally present you the place it would want a bit extra work.

Execs:

• Glorious synchronization for customers within the Apple ecosystem.
• Very visually interesting paperwork are perfect for presentation.
• Simplified media file format conversion.
• Efficient self-help movies to introduce new customers to Craft workflows.
• Enhanced offline expertise with extra performance.

Cons:

• Craft doesn’t ship e mail notifications when crew members full duties.
• Craft’s AI options are primarily designed for Apple’s ecosystem.

Whereas the Craft expertise on Home windows and Android is probably not as enhanced because the Apple one, the Craft Assistant nonetheless does wonders on each platforms. You may also simply import belongings from Notion.

Which app must you select?

Notion and Craft each have distinctive eventualities the place they shine, so let me allow you to perceive which one may be higher for particular forms of customers and issues.

When to decide on Notion:

• Teamwork: For those who plan on working with a continually altering variety of folks, Notion is the way in which to go. It is because you’ll be able to pay a further price for every new crew member to entry the identical characteristic set and scale down when a number of depart.
• E-commerce and content material creation: For those who’re a content material creator, Notion will work higher for monetizing your paperwork and databases on-line.

When to decide on Craft:

• Apple customers: For those who’re already set within the Apple ecosystem, you may take pleasure in Craft and have a constant expertise along with your belongings synchronized throughout all units.
• Offline use: For those who’re largely on cell and infrequently go offline, Craft is a better option. It’ll be lighter in your machine and help you do extra with out an web connection.

Which is best: Notion vs. Craft [Final words]

The Notion vs. Craft faceoff stays attention-grabbing as either side retains bettering particular facets. Notion has stronger hyperlinks between its paperwork, scheduling, publishing, automating, importing, and analytics options. Quite the opposite, Craft is best at harmonizing your concepts, methods, objectives, and work belongings through the use of collections inside paperwork, which is my most popular manner of working.

Let me know which manner you’re leaning, and should you favor Craft, you will get it on Setapp. The Setapp platform will allow you to get Craft and lots of different thrilling apps for Apple units for lower than you’d spend on every individually. It will additionally allow you to set up them in your machine and maximize their particular person and mixed energy. Get the 7-day free trial.