Let’s face it: too many venture administration apps are on the market. And it isn’t your fault when you’re overwhelmed. We have examined the preferred apps and give you our prime selections, which you are about to see. We have centered on their distinctive options and analyzed who they’re finest suited to. So, let’s dive into the world of venture administration software program for Mac and discover the most suitable choice for you.
Issues to think about when selecting Mac venture administration software program
There isn’t a excellent app for each event. Some are nice for managing private stuff; some are nice for managing a workforce. What’s extra, we have examined dozens of apps and located that some have similar performance however completely different person interfaces. So, you might want to check apps with the correct performance and select the one which fits you.
When selecting the proper venture administration software program for Mac computer systems, we propose you contemplate the next:
- Your regular manner of managing duties. It is often an inventory, desk, or chart.
- Performance. When making a job, the naked minimal is an outline, a due date, and a tag.
- Consumer interface and person expertise. You must just like the app’s design, and it is a should. The principle capabilities ought to all the time be at your fingertips. Ignore the app if it takes three clicks to create a job.
- Integrations. If you happen to run giant tasks or develop a big workforce, you’ll need integration with messengers, analytics functions, and so on.
Some apps have a sophisticated move, and you may want just a few hours to a couple days to get used to it. For instance, Merlin Venture Specific or Pagico could appear sophisticated at first. That is regular. We encourage you to offer completely different apps an opportunity earlier than making a closing selection.
Greatest free and paid venture administration software program for Mac
To make it simpler so that you can select, we have described every app in keeping with a single scheme: normal options, integrations (if any), execs, cons, costs, and rankings. We additionally included opinions from actual customers. So, let’s transfer on to picking an app.
- Muse affords a limitless digital canvas, excellent for organizing complicated tasks and visualizing connections between duties.
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The interface can take a while to grasp, particularly with in depth card linking and multimedia components.
Key options
- Create playing cards for every job and enrich them with photographs, sketches, PDFs, and net clippings to offer extra context.
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Hyperlink associated playing cards, rearrange them with drag-and-drop, and zoom out and in to handle detailed or high-level views of your venture. -
Maintain your tasks synced throughout all of your Apple units by way of iCloud and safe them with a password if wanted. -
Export your tasks as PDFs or photographs for simple sharing and reference.
Platforms and OS
macOS, iOS.
Muse worth
From $9.99 on the official web site.
Accessible on Setapp from $9.99/month, together with 230+ different apps.
- Trello has many free and exquisite templates for various groups (training, advertising and marketing, improvement) and varieties of duties (from a recruiting pipeline to meal planning).
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There could also be higher options for complicated tasks. -
Most options can be found within the paid model.
Key options
- With Trello, you possibly can create as many boards as you need. Relying in your venture, they’ll show venture milestones, be concept storages, and extra.
- The app affords a number of views to handle and visualize duties and tasks: Timeline, Desk, Dashboard, Calendar.
- Playing cards include nearly each element you might want to describe a job: deadline, guidelines, assignees, attachments, and extra.
Trello integrations
Trello integrates with almost 200 apps and companies, together with Slack, Outlook, Gmail, Salesforce, and lots of extra. These integrations, referred to as Energy-Ups, lengthen Trello’s capabilities by mechanically accumulating information from the online, monitoring packages, and performing lots of of different duties.
Platforms and OS
Internet, iOS, Mac, Android, Home windows.
Trello worth
A free plan is out there for people or groups who need to arrange any venture. Paid plans vary from $5 to $17.50 per individual monthly, relying on the workforce measurement.
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Nice for venture and job administration. - Lives in your pc and works offline, however it could possibly sync with a cloud.
- Has a Public Share function that allows you to work with individuals who do not use Pagico.
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They’re going to entry content material by their browser.
Since this app has varied instruments and options, its interface could initially appear complicated. It’s price utilizing the app for some time to understand all its advantages.
Pagico options
- In Pagico, you possibly can cross-link each venture merchandise you want.
- With the browser extension, you possibly can flip net pages into duties with a single click on.
- The dashboard reveals the progress of every venture, job delays, and extra. It may be seen as an inventory, timeline, or calendar.
- Collections provide help to group duties by a selected parameter, resembling tag, class, date, or phrase. Better of all, you possibly can add duties from completely different tasks to collections.
- Groups will be created for collaborative work.
Pagico integrations
It integrates together with your Calendar and may use data out of your Сontacts. For extra integrations, you might want to use Zapier. With it, Pagico works with Google Calendar, Evernote, Gmail, Trello, Todoist, OmniFocus, and extra.
Platforms and OS
macOS, iOS, Android.
Pagico worth
- Particular person: from $65/12 months + $5 for utilizing the app on a further machine owned by the identical person.
- From $9,99/month on Setapp along with 230+ different apps.
- Simple, intuitive person interface.
- Fast and straightforward setting of reminders.
- Accessible on Setapp.
Persistent notifications is usually a little annoying. However they do provide help to get again to a forgotten job sooner, do not they?
Due options
- With Due, you possibly can create reminders immediately. No exaggeration: open the app, press +, and write.
- Time and date will be set mechanically. If you happen to jot down one thing like “Staff constructing on Thursday at 5 p.m.,” the app places the fitting time itself.
- Quite a lot of customized countdown timers can be found. Set any timers, resembling “Morning Train” for half-hour or “Examine Time” for an hour.
- Notification customization is versatile. Due gently nudges you all through the day, however you select the frequency of notifications: from each minute to each hour.
- Dew syncs together with your Cloud or Dropbox account.
Platforms and OS
macOS, iOS.
Due worth
- $17,99 + $9,99 for an Annual Improve Cross within the Mac App Retailer or $7.99 + $4.99 for an Annual Improve Cross within the App Retailer.
- From $9,99/month on Setapp along with 230+ different apps.
Straightforward studying curve. All options are at your fingertips.
Reminders, backups, AI help, and different invaluable options are solely accessible within the PRO model.
Key options
- With Todoist, you possibly can plan venture workload, create full-blown duties, and think about them as a board or record. You may delegate duties, assign folks to them, and extra – actually, make all the mandatory settings for venture administration.
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Duties are mechanically grouped into classes like Right this moment, Upcoming, and extra to make sure you get every part necessary. -
You may add duties to the board out of your electronic mail. To take action, ship an electronic mail to the deal with supplied by the appliance. -
Lately, the Staff function was launched in beta mode, offering a shared workspace for workforce tasks.
Todoist integrations
Todoist integrates with many productiveness, communication, venture administration, and different instruments. There are additionally browser extensions that help you create duties primarily based on net pages.
Platforms and OS
Internet, Mac, iOS, iPad, Linux, Android, Home windows.
Todoist worth
Free (as much as 5 private tasks). Paid plans with superior options begin at $4 per person monthly.
- Consists of nearly all of the instruments you might want to handle a private or not-so-large work venture.
- Has built-in templates resembling Highway journey, Internet advertising marketing campaign, Marriage ceremony, and so on.
- Accessible on Setapp.
Is perhaps overwhelming for these new to venture administration or Gantt charts.
Merlin Venture Specific options
- Merlin Venture Specific helps you develop the venture from scratch. First, you create a tough plan. Then, add sub-items, milestones, performers, funds, and so forth.
- You may add folks, corporations, and supplies (known as Assets right here) to any single merchandise of the venture. For instance, Monica will be chargeable for the “Vacation Menu” job, and Joe will be chargeable for its subtask “Grocery Purchasing.”
- Each job can have its funds. You may even specify the quantity requested, accepted, distributed, and undistributed.
- Virtually any file will be hooked up to the duty: electronic mail, textual content, picture, app, video, and extra.
Platforms and OS
macOS, iOS.
Merlin Venture Specific worth
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Non-resource intensive: the app operates shortly with out heavy use of system sources. -
Accessible on Setapp
The app shops hyperlinks to data, not the info itself. So, if a folder, web site, or the rest turns into unavailable, you will not have entry to that data.
Workspaces options
- In Workspaces, you possibly can connect something to your workspace (merely put, a folder containing your sources). A file, a folder, a web site, an electronic mail, an app, a terminal, hyperlinks, actions, shortcuts – you identify it.
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Every workspace has a Begin button that immediately opens each app, hyperlink, folder, and so on. in that venture. That saves quite a lot of clicking. (However you too can customise the opening settings manually; it is no drawback)
Workspaces integrations
Right here, you’ve got plug-ins – technically, these different apps that carry out their capabilities inside Workspaces. A few of them are ScriptRunner, PlayMusic, QuitApps, and you’ve got already guessed what they do, proper?
Platforms and OS
macOS.
Workspaces worth
Tip: Enhancing your venture administration expertise on the Mac goes past selecting nice venture administration software program. It extends to having an environment friendly approach to monitor your key metrics. The Numerics app, a complete enterprise dashboard software program, excels on this space. To satisfy your distinctive wants, Numerics permits you to customise dashboards or widgets that align together with your key efficiency indicators (KPIs). This personalized method ensures that you simply’re all the time updated on the metrics that matter, offering you with on the spot perception and serving to you make smarter selections.
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TaskPaper efficiency is quick, and the design is completely easy. - Accessible on Setapp.
- Not for complicated tasks.
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Making a shiny fashion is cumbersome: kinds must be downloaded from the web, added to sure folders, and so on.
Key options
- TaskPaper has solely the important performance: tasks, duties, notes, and tags. You may set a deadline, tag a job, or mark it performed right here. That is just about it.
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Key actions will be performed with a keyboard solely. To create a venture, simply write one thing like “Purchasing record” and put a colon on the finish. An inventory is created with a sprint + Area + Tab, and a notice – with a Tab. -
You should use instructions (Shift + Command + P) for textual content formatting and different actions, resembling collapsing all tasks.
TaskPaper integrations
TaskPaper is built-in with Reminders (a local Mac app). You may add your notes from Reminders to TaskPaper (however they are going to be deleted from Reminders) and vice versa.
Platforms and OS
macOS.
TaskPaper worth
The app has every part it’s possible you’ll want in job administration: it supplies instruments for breaking down complicated duties, setting reminders, and organizing duties by precedence and class.
The interface takes a while to get used to. Whenever you work with checklists, duties, and subtasks, the objects can visually merge, which isn’t very handy.
2Do key options
- 2Do allows you to group duties into lists, resembling work, house, hobbies, and private. You may prioritize duties throughout tasks and label them. The labels are color-coded, so it is each handy and enjoyable.
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The app sends you a desktop notification about scheduled duties, even when the principle window just isn’t open. -
You may set a password for particular person lists or your entire app within the settings.
Platforms and OS
macOS, iOS, Android.
2Do worth
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The platform is taken into account dependable. - Good person interface with drag-and-drop options.
- Straightforward job division and collaboration amongst workforce members.
- Preliminary setup and familiarization will be difficult attributable to in depth options. Developer assist could also be required.
- Aimed primarily at engineering and software program improvement groups.
Key options
- With Jira, you possibly can handle tasks of any complexity and monitor progress utilizing Scrum and Kanban boards.
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Detailed reviews (resembling job efficiency or job distribution) provide help to enhance workforce efficiency. -
Workflows are customizable so you possibly can tailor them to your workforce’s particular wants.
It’s extremely customizable to fulfill completely different workforce wants.
Jira integrations
Jira affords over 3,000 apps and integrations, enhancing its performance for varied use circumstances. It integrates with instruments like Slack, Microsoft, Google, and Zoom, facilitating environment friendly work processes.
Platforms and OS
Internet, macOS, iOS, Android, Linux, Home windows.
Jira worth
Free for as much as 10 customers and 2GB of storage. Commonplace – $8.15 per person monthly. Premium – $16 per person monthly. Enterprise – on request.
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An indispensable software for linking something in your pc or on-line. - Accessible on Setapp.
Different folks can solely browse a few of your hyperlinks if they’ve Hookmark.
Hookmark options
- With Hookmark, you possibly can create a hyperlink to something by merely urgent Management + H. Even when you transfer the file later, Hookmark will discover it.
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The app retains monitor of all of the hyperlinks you have hooked. You may simply discover them once more when you lose or by chance shut certainly one of your hooked hyperlinks. -
The created hyperlinks are saved securely in your Mac. However to entry them from completely different units, you possibly can sync them with iCloud.
Platforms and OS
macOS.
Hookmark worth
- Free for Fundamental mode; $29.99 for Commonplace; $69.99 for Professional on the official web site.
- From $9,99/month on Setapp along with 230+ different apps.
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You may view a number of sheets in side-by-side tabs. - Month and 12 months calendar views can be found.
- Accessible on Setapp.
Process attachments are hyperlinks to information, not precise information. Due to this fact, when you delete a file, it won’t be accessible in your app.
SheetPlanner options
- With SheetPlanner, you merely create a handy spreadsheet together with your plans after which show it on a timeline that fits you: by days, weeks, months, quarters, and years.
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Venture templates for enterprise and private life are included. They’re very detailed and straightforward to customise to your venture. -
Filtering helps you give attention to particular duties, resembling Necessary, Due Right this moment, Due Tomorrow, and so on.
Platforms and OS
macOS.
SheetPlanner worth
- Free model (restricted).
- Commonplace (with all described options and extra) – $49.95 on the official web site.
From $9,99/month on Setapp for the Commonplace model along with 230+ different apps.
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Extraordinarily simple to make use of and attractively designed. - Accessible on Setapp.
You can not connect information to duties. To get round this, you need to use Hookmark to retailer hyperlinks to any information on-line or offline in Taskheat notes.
Key options
- With Taskheat, you possibly can simply change the connections between duties by dragging or altering the route of the arrows.
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Constructed-in AI might help you create dependent or prerequisite duties primarily based in your venture. -
The app mechanically types duties from completely different tasks into Upcoming, Anytime, Delegated, and Accomplished folders.
Taskheat integrations
Synchronizes with iCloud. Makes use of your Contacts to assign folks to duties.
Platforms and OS
macOS, iOS.
Taskheat worth
Attempt dozens of venture administration instruments for Mac
We advocate that you simply select venture administration software program responsibly. Understand that migrating all of your duties and information from one platform to a different will be time-consuming and expensive. So first, attempt the apps you want totally free with actual duties. For this, you need to use a subscription to Setapp, a platform that gives 250+ apps, together with job administration apps like Pagico, Due, Merlin Venture Specific, Workspaces, TaskPaper, 2Do, Hookmark, SheetPlanner, and Taskheat. With Setapp, you possibly can attempt all of them totally free for 7 days. After that, all apps can be found as a part of a single subscription.
